The Board of County Commissioners of Lewis and Clark County is soliciting competitive bids for the construction of the Sun Canyon Load & Haul Project. The project generally consists of loading and hauling 20,000 tons of county-owned gravel stockpiled on private property located near Augusta, Montana to place on Sun Canyon Road, Augusta. The limits of the gravel haul will begin at the intersection of Sun Canyon Road and Barr Creek Road and continue six miles up Sun Canyon Road, in Lewis and Clark County.
All bids must be in accordance with the contract documents. Complete details of the solicitation may be examined or obtained under the Related Information section of this webpage or by contacting the designated point of contact in accordance with Article 2.01 of Instructions to Bidders. Contractors are encouraged to check for any addenda issued prior to submitting a bid. The designated point of contact for all communication regarding this solicitation is Jade Wills, jwills@lccountymt.gov or by calling (406) 447-8014. A cone of silence is established for this solicitation which prohibits any bidder, or entity with financial interest in the bid award, from communicating regarding the solicitation with any Lewis and Clark County elected official, employee, or agent other than the designated point of contact.
There will be a pre-bid conference on Wednesday, October 23, 2024, at 3:30 p.m. in the Public Works Noxious Weed District Conference Room, located at 3402 Cooney Drive, Helena, MT. Interested bidders are encouraged to attend.
Sealed bids must be delivered to the Office of the Board of County Commissioners, in the City County Building, Room 345, 316 North Park Avenue, Helena, MT, 59623 before 4:00 p.m. local time on Wednesday, October 30, 2024. The envelope containing the sealed bid will be labeled “Sun Canyon Load & Haul, Bid Enclosed”. Responsive bids will be publicly opened and read aloud on Thursday, October 31, 2024 at 9:00 a.m. in Room 330 in the City County Building, 316 N. Park Avenue, Helena, MT.
Contractor and any of the contractor’s subcontractors bidding or doing work on this project will be required to be registered with the Montana Department of Labor and Industry (DLI). Forms for registration are available from the Department of Labor and Industry, PO Box 8011, 1805 Prospect, Helena MT 59604-8011. Information on registration can be obtained by calling (406) 444-7734. All laborers and mechanics employed by contractor or subcontractors in performance of the construction work shall be paid wages at rates as required by Montana Prevailing Wage Rates for Highway Construction Services 2024. The contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.
Each bid or proposal must be accompanied by a certified check, cashier’s check, or bid bond payable to Lewis & Clark County, in an amount not less than ten percent (10%) of the total amount of the bid. Successful bidders shall furnish an approved performance bond and a labor and materials payment bond, each in the amount of one hundred percent (100%) of the contract amount. Insurance, as required, shall be provided by the successful bidder(s) and a certificate(s) of that insurance shall be provided.
Bids may only be withdrawn as provided in Section 16.02 of the Instructions to Bidders after the scheduled time for the public opening of bids. The right is reserved to reject any or all proposals received, to waive informalities, to postpone the award of the contract for a period not to exceed sixty (60) days, and to accept the lowest responsive and responsible bid that is in the best interest of the owner.
Lewis & Clark County is an Equal Opportunity Employer.